Hi, Just need some guidance if I'm in the right path to gathering my evidence please part i. I'm going to send
Hi, Just need some guidance if I'm in the right path to gathering my evidence please part i. I'm going to send
Hi, Just need some guidance if I'm in the right path to gathering my evidence please
part i. I'm going to send a "blank"? sample PMI safety report + daily vehicle walk around check alongside the maintenance contract with maintenance planner system.
part ii. I will be creating a policy and procedures for the driver licence checks every 6months and sample of the infringement letter to the driver.Do I need to create a download report with missing mileage sample? I will be creating a application form for recruitment of a driver and creating a disciplinary procedure for the driver/manager.
Am I missing anything and what else can I add to to make my case strong please Your help will be highly appreciated and really grateful
part i. I'm going to send a "blank"? sample PMI safety report + daily vehicle walk around check alongside the maintenance contract with maintenance planner system.
part ii. I will be creating a policy and procedures for the driver licence checks every 6months and sample of the infringement letter to the driver.Do I need to create a download report with missing mileage sample? I will be creating a application form for recruitment of a driver and creating a disciplinary procedure for the driver/manager.
Am I missing anything and what else can I add to to make my case strong please Your help will be highly appreciated and really grateful
- Attachments
-
- Picture.jpg (45.19 KiB) Viewed 428 times
Re: Hi, Just need some guidance if I'm in the right path to gathering my evidence please part i. I'm going to send
Licence checks are 3 month recommendation from DVSA not 6 month.
Is this for an initial application or an operator currently running?
Is this for an initial application or an operator currently running?
Re: Hi, Just need some guidance if I'm in the right path to gathering my evidence please part i. I'm going to send
Sorry answered my own question when I read PROPOSED lol
Re: Hi, Just need some guidance if I'm in the right path to gathering my evidence please part i. I'm going to send
as for your other question, the TC wants details of the systems you will run so what is the software? Who will download? Who will analyze? How often? How will infringements be communicated? What discipline scale will you have in place? Who checks PMIs for conformity etc.? And so on
Re: Hi, Just need some guidance if I'm in the right path to gathering my evidence please part i. I'm going to send
thank you, will need to start looking for the correct software which makes it easier to communicate with the driver and the transport manager to download the tacho to analyze the data etc.PinAbove wrote: ↑Tue May 09, 2023 1:23 pmas for your other question, the TC wants details of the systems you will run so what is the software? Who will download? Who will analyze? How often? How will infringements be communicated? What discipline scale will you have in place? Who checks PMIs for conformity etc.? And so on
Thank you so much for the guidance
Re: Hi, Just need some guidance if I'm in the right path to gathering my evidence please part i. I'm going to send
we sell Software for tacho analysis, maintenance and driver walk around checks and automatic licence checking. If Amy of those would be of interest to you please let me know. Good luck.LiamGot wrote: ↑Tue May 09, 2023 1:24 pmthank you, will need to start looking for the correct software which makes it easier to communicate with the driver and the transport manager to download the tacho to analyze the data etc.PinAbove wrote: ↑Tue May 09, 2023 1:23 pmas for your other question, the TC wants details of the systems you will run so what is the software? Who will download? Who will analyze? How often? How will infringements be communicated? What discipline scale will you have in place? Who checks PMIs for conformity etc.? And so on
Thank you so much for the guidance
Re: Hi, Just need some guidance if I'm in the right path to gathering my evidence please part i. I'm going to send
Okay if you can kindly send me pricing for one vehicle please tacho analysis and walk around checks pleasePinAbove wrote: ↑Tue May 09, 2023 1:25 pmwe sell Software for tacho analysis, maintenance and driver walk around checks and automatic licence checking. If Amy of those would be of interest to you please let me know. Good luck.LiamGot wrote: ↑Tue May 09, 2023 1:24 pmthank you, will need to start looking for the correct software which makes it easier to communicate with the driver and the transport manager to download the tacho to analyze the data etc.PinAbove wrote: ↑Tue May 09, 2023 1:23 pm
as for your other question, the TC wants details of the systems you will run so what is the software? Who will download? Who will analyze? How often? How will infringements be communicated? What discipline scale will you have in place? Who checks PMIs for conformity etc.? And so on
Thank you so much for the guidance
Re: Hi, Just need some guidance if I'm in the right path to gathering my evidence please part i. I'm going to send
can you send me an email address please and I'll send price over this evening when I'm back in the office? ThanksLiamGot wrote: ↑Tue May 09, 2023 1:25 pmOkay if you can kindly send me pricing for one vehicle please tacho analysis and walk around checks please
Re: Hi, Just need some guidance if I'm in the right path to gathering my evidence please part i. I'm going to send
will message youPinAbove wrote: ↑Tue May 09, 2023 1:25 pmcan you send me an email address please and I'll send price over this evening when I'm back in the office? Thanks
-
- Posts: 3
- Joined: Mon May 08, 2023 9:28 am
Re: Hi, Just need some guidance if I'm in the right path to gathering my evidence please part i. I'm going to send
try smart Analysis they will give you a free trial
Re: Hi, Just need some guidance if I'm in the right path to gathering my evidence please part i. I'm going to send
Thank you mate will look into it. Is there anything else you think I will needing that I have missed please?
-
- Posts: 7
- Joined: Mon May 08, 2023 9:37 am
Re: Hi, Just need some guidance if I'm in the right path to gathering my evidence please part i. I'm going to send
Where is this written please? We’re currently 6/3/1 month based on risk, and that matches FORS. If the recommendation is more frequent I’ll have to change our policies and procedures.
Re: Hi, Just need some guidance if I'm in the right path to gathering my evidence please part i. I'm going to send
DVSA ER standards are 3 months minimum. I understand your FORS comment as you are correct that is what they require in V6.0StrSimmill wrote: ↑Tue May 09, 2023 1:27 pmWhere is this written please? We’re currently 6/3/1 month based on risk, and that matches FORS. If the recommendation is more frequent I’ll have to change our policies and procedures.
-
- Posts: 7
- Joined: Mon May 08, 2023 9:37 am
Re: Hi, Just need some guidance if I'm in the right path to gathering my evidence please part i. I'm going to send
Ah ok, we’re not ER (and no desire to get it). So 6/3/1 months is ok?PinAbove wrote: ↑Tue May 09, 2023 1:28 pmDVSA ER standards are 3 months minimum. I understand your FORS comment as you are correct that is what they require in V6.0StrSimmill wrote: ↑Tue May 09, 2023 1:27 pmWhere is this written please? We’re currently 6/3/1 month based on risk, and that matches FORS. If the recommendation is more frequent I’ll have to change our policies and procedures.
Re: Hi, Just need some guidance if I'm in the right path to gathering my evidence please part i. I'm going to send
I would take that as the standards DVSA expect. Most (non-ER audits) I've had have expected 3 month frequency. I'll see if I can find where it states it on an official document and share it.StrSimmill wrote: ↑Tue May 09, 2023 1:28 pmAh ok, we’re not ER (and no desire to get it). So 6/3/1 months is ok?PinAbove wrote: ↑Tue May 09, 2023 1:28 pmDVSA ER standards are 3 months minimum. I understand your FORS comment as you are correct that is what they require in V6.0StrSimmill wrote: ↑Tue May 09, 2023 1:27 pm
Where is this written please? We’re currently 6/3/1 month based on risk, and that matches FORS. If the recommendation is more frequent I’ll have to change our policies and procedures.
-
- Posts: 7
- Joined: Mon May 08, 2023 9:37 am
Re: Hi, Just need some guidance if I'm in the right path to gathering my evidence please part i. I'm going to send
Cheers, would be helpfulPinAbove wrote: ↑Tue May 09, 2023 1:29 pmI would take that as the standards DVSA expect. Most (non-ER audits) I've had have expected 3 month frequency. I'll see if I can find where it states it on an official document and share it.StrSimmill wrote: ↑Tue May 09, 2023 1:28 pmAh ok, we’re not ER (and no desire to get it). So 6/3/1 months is ok?
Re: Hi, Just need some guidance if I'm in the right path to gathering my evidence please part i. I'm going to send
Traffic Commissioner Statutory Document 3 - Transport Manager in section under general responsibilities mate.StrSimmill wrote: ↑Tue May 09, 2023 1:29 pmCheers, would be helpfulPinAbove wrote: ↑Tue May 09, 2023 1:29 pmI would take that as the standards DVSA expect. Most (non-ER audits) I've had have expected 3 month frequency. I'll see if I can find where it states it on an official document and share it.StrSimmill wrote: ↑Tue May 09, 2023 1:28 pm
Ah ok, we’re not ER (and no desire to get it). So 6/3/1 months is ok?
- Attachments
-
- Image.jpg (210.38 KiB) Viewed 398 times
-
- Posts: 7
- Joined: Mon May 08, 2023 9:37 am
Re: Hi, Just need some guidance if I'm in the right path to gathering my evidence please part i. I'm going to send
CheersPinAbove wrote: ↑Tue May 09, 2023 1:30 pmTraffic Commissioner Statutory Document 3 - Transport Manager in section under general responsibilities mate.
-
- Posts: 9
- Joined: Mon May 08, 2023 9:43 am
Re: Hi, Just need some guidance if I'm in the right path to gathering my evidence please part i. I'm going to send
it’s not 6/3/1. It’s 3/2/1. Based on risk of points.StrSimmill wrote: ↑Tue May 09, 2023 1:31 pmCheers
-
- Posts: 9
- Joined: Mon May 08, 2023 9:43 am
Re: Hi, Just need some guidance if I'm in the right path to gathering my evidence please part i. I'm going to send
Driving Licence checks are on risk based system. 0 points = 3 monthly. 3 -6 points = 2 monthly and >6 = monthly.
Re: Hi, Just need some guidance if I'm in the right path to gathering my evidence please part i. I'm going to send
thank you for that will be adding it on the policy and procedurescaystarcu01 wrote: ↑Tue May 09, 2023 1:31 pm Driving Licence checks are on risk based system. 0 points = 3 monthly. 3 -6 points = 2 monthly and >6 = monthly.
-
- Posts: 9
- Joined: Mon May 08, 2023 9:43 am
Re: Hi, Just need some guidance if I'm in the right path to gathering my evidence please part i. I'm going to send
you seem to be getting advice on being called for Public Inquiry. I’ve done a large number of PI’s both on DVSA side and as a consultant, my advice is to read throughly through the call-up file and pay particular attention to the request for information by the OTC. You must provide this. It’s also advisable to get the operator to add a potted history of how the business began, what has been accomplished, and the impact on any penalty that may be imposed like curtailment, suspension or revocation. Add how many people would be affected by any revocation as well. If you can book the operator on a operator refresher course OLAT. Include any improvements the operator has made, especially since any DVSA visit where DVSA asked for a response from the operator to any short comings. Financial information also needs to be provided in the company name. I would strongly advise that if you believe or you have a call up notice from the Office of the Traffic Commissioner you get some really good advice, be that by a really good consultant or a transport solicitor. Hope all turns out well.LiamGot wrote: ↑Tue May 09, 2023 1:32 pmthank you for that will be adding it on the policy and procedurescaystarcu01 wrote: ↑Tue May 09, 2023 1:31 pm Driving Licence checks are on risk based system. 0 points = 3 monthly. 3 -6 points = 2 monthly and >6 = monthly.
Re: Hi, Just need some guidance if I'm in the right path to gathering my evidence please part i. I'm going to send
thank you for the advice and guidance appreciate itcaystarcu01 wrote: ↑Tue May 09, 2023 1:32 pmyou seem to be getting advice on being called for Public Inquiry. I’ve done a large number of PI’s both on DVSA side and as a consultant, my advice is to read throughly through the call-up file and pay particular attention to the request for information by the OTC. You must provide this. It’s also advisable to get the operator to add a potted history of how the business began, what has been accomplished, and the impact on any penalty that may be imposed like curtailment, suspension or revocation. Add how many people would be affected by any revocation as well. If you can book the operator on a operator refresher course OLAT. Include any improvements the operator has made, especially since any DVSA visit where DVSA asked for a response from the operator to any short comings. Financial information also needs to be provided in the company name. I would strongly advise that if you believe or you have a call up notice from the Office of the Traffic Commissioner you get some really good advice, be that by a really good consultant or a transport solicitor. Hope all turns out well.LiamGot wrote: ↑Tue May 09, 2023 1:32 pmthank you for that will be adding it on the policy and procedurescaystarcu01 wrote: ↑Tue May 09, 2023 1:31 pm Driving Licence checks are on risk based system. 0 points = 3 monthly. 3 -6 points = 2 monthly and >6 = monthly.
Re: Hi, Just need some guidance if I'm in the right path to gathering my evidence please part i. I'm going to send
it looks like you or the operator have been called to a public inquiry....correct me if I'm wrong??
Putting systems in place now is fine, but the evidence they want is records of your systems that are already in place.
Whatever the "identified failings" are, should be focussed on, but don't leave anything to be assumed, or questioned on the day.
1. If you haven't already, get legal representation. Your operator licence and good repute are at risk.
2. If you need assistance with gathering the evidence and preparing for this, there are people on this group that I'm sure will be offer services to help.
Putting systems in place now is fine, but the evidence they want is records of your systems that are already in place.
Whatever the "identified failings" are, should be focussed on, but don't leave anything to be assumed, or questioned on the day.
1. If you haven't already, get legal representation. Your operator licence and good repute are at risk.
2. If you need assistance with gathering the evidence and preparing for this, there are people on this group that I'm sure will be offer services to help.
Re: Hi, Just need some guidance if I'm in the right path to gathering my evidence please part i. I'm going to send
I think it's a new application as it states what proposed systems for .....NichThug wrote: ↑Tue May 09, 2023 1:33 pm it looks like you or the operator have been called to a public inquiry....correct me if I'm wrong??
Putting systems in place now is fine, but the evidence they want is records of your systems that are already in place.
Whatever the "identified failings" are, should be focussed on, but don't leave anything to be assumed, or questioned on the day.
1. If you haven't already, get legal representation. Your operator licence and good repute are at risk.
2. If you need assistance with gathering the evidence and preparing for this, there are people on this group that I'm sure will be offer services to help.
Thats my take on it anyway
Re: Hi, Just need some guidance if I'm in the right path to gathering my evidence please part i. I'm going to send
it's odd though as it says there are identified failings....maybe precious licence or repute issuePinAbove wrote: ↑Tue May 09, 2023 1:34 pmI think it's a new application as it states what proposed systems for .....NichThug wrote: ↑Tue May 09, 2023 1:33 pm it looks like you or the operator have been called to a public inquiry....correct me if I'm wrong??
Putting systems in place now is fine, but the evidence they want is records of your systems that are already in place.
Whatever the "identified failings" are, should be focussed on, but don't leave anything to be assumed, or questioned on the day.
1. If you haven't already, get legal representation. Your operator licence and good repute are at risk.
2. If you need assistance with gathering the evidence and preparing for this, there are people on this group that I'm sure will be offer services to help.
Thats my take on it anyway
Either way....they need to deal with this carefully...and quickly!
Re: Hi, Just need some guidance if I'm in the right path to gathering my evidence please part i. I'm going to send
it's a new application and didn't think legal advice would be required but may look into it , Thank youNichThug wrote: ↑Tue May 09, 2023 1:34 pmit's odd though as it says there are identified failings....maybe precious licence or repute issuePinAbove wrote: ↑Tue May 09, 2023 1:34 pmI think it's a new application as it states what proposed systems for .....NichThug wrote: ↑Tue May 09, 2023 1:33 pm it looks like you or the operator have been called to a public inquiry....correct me if I'm wrong??
Putting systems in place now is fine, but the evidence they want is records of your systems that are already in place.
Whatever the "identified failings" are, should be focussed on, but don't leave anything to be assumed, or questioned on the day.
1. If you haven't already, get legal representation. Your operator licence and good repute are at risk.
2. If you need assistance with gathering the evidence and preparing for this, there are people on this group that I'm sure will be offer services to help.
Thats my take on it anyway
Either way....they need to deal with this carefully...and quickly!
Re: Hi, Just need some guidance if I'm in the right path to gathering my evidence please part i. I'm going to send
it is a public inquiry though isn't it? Sorry, a bit of guess work here, but public inquiry is no joke. Legal representation, or at least the assistant of a good consultant. Plenty on here willing to assist, I would recommend itLiamGot wrote: ↑Tue May 09, 2023 1:35 pmit's a new application and didn't think legal advice would be required but may look into it , Thank you
Re: Hi, Just need some guidance if I'm in the right path to gathering my evidence please part i. I'm going to send
Much of the evidence of “systems” being requested can be answered & evidenced by using a SaaS Analysis tool such as TruTac. It is not enough to show that you have what the commissioner is asking for, but to show how you, the TM will effectively & continuously manage these systems & how your operator has effective quality monitoring systems in place. Also try to show that both yourself & the operator communicate well together and work as a team. Good luck if you’re in front of who I think you’re in front of… “Oh I do like to be beside the seaside, I do like to be beside the sea…”
-
- Posts: 4
- Joined: Sun May 07, 2023 10:32 am
Re: Hi, Just need some guidance if I'm in the right path to gathering my evidence please part i. I'm going to send
How does the old seaside tune relate to any of these names? Gerallt Evans, Kevin Rooney, Sarah Bell, Richard Turfitt Tim Blackmore, Miles Dorrington, Claire Gilmore, Victoria DaviesHollRida wrote: ↑Tue May 09, 2023 1:36 pm Much of the evidence of “systems” being requested can be answered & evidenced by using a SaaS Analysis tool such as TruTac. It is not enough to show that you have what the commissioner is asking for, but to show how you, the TM will effectively & continuously manage these systems & how your operator has effective quality monitoring systems in place. Also try to show that both yourself & the operator communicate well together and work as a team. Good luck if you’re in front of who I think you’re in front of… “Oh I do like to be beside the seaside, I do like to be beside the sea…”
Re: Hi, Just need some guidance if I'm in the right path to gathering my evidence please part i. I'm going to send
There’s only one office in a popular seaside resort so far as I know…olunicte67 wrote: ↑Tue May 09, 2023 1:37 pmHow does the old seaside tune relate to any of these names? Gerallt Evans, Kevin Rooney, Sarah Bell, Richard Turfitt Tim Blackmore, Miles Dorrington, Claire Gilmore, Victoria DaviesHollRida wrote: ↑Tue May 09, 2023 1:36 pm Much of the evidence of “systems” being requested can be answered & evidenced by using a SaaS Analysis tool such as TruTac. It is not enough to show that you have what the commissioner is asking for, but to show how you, the TM will effectively & continuously manage these systems & how your operator has effective quality monitoring systems in place. Also try to show that both yourself & the operator communicate well together and work as a team. Good luck if you’re in front of who I think you’re in front of… “Oh I do like to be beside the seaside, I do like to be beside the sea…”
-
- Posts: 3
- Joined: Sun May 07, 2023 10:35 am
Re: Hi, Just need some guidance if I'm in the right path to gathering my evidence please part i. I'm going to send
The “calling” letter is very specific in what docs to send and for what date range.
The TC wont be interested in new procedures, they will be looking at what was in place around the time if the reason for the calling.
By all means, include procedures that have been implemented as a result of the reason for the calling, but dont try to dress them up as always been in use or you will have to explain why they failed.
Good luck, and PM me if you need help (foc)
The TC wont be interested in new procedures, they will be looking at what was in place around the time if the reason for the calling.
By all means, include procedures that have been implemented as a result of the reason for the calling, but dont try to dress them up as always been in use or you will have to explain why they failed.
Good luck, and PM me if you need help (foc)
Re: Hi, Just need some guidance if I'm in the right path to gathering my evidence please part i. I'm going to send
it does state proposed systems so this maybe a new application that has been referred to PI?Keaterrame wrote: ↑Tue May 09, 2023 1:38 pm The “calling” letter is very specific in what docs to send and for what date range.
The TC wont be interested in new procedures, they will be looking at what was in place around the time if the reason for the calling.
By all means, include procedures that have been implemented as a result of the reason for the calling, but dont try to dress them up as always been in use or you will have to explain why they failed.
Good luck, and PM me if you need help (foc)
Re: Hi, Just need some guidance if I'm in the right path to gathering my evidence please part i. I'm going to send
thank you but it's a new application therefore nothing in place beforehand I'm assuming they want to check if everything is in place to start the businessKeaterrame wrote: ↑Tue May 09, 2023 1:38 pm The “calling” letter is very specific in what docs to send and for what date range.
The TC wont be interested in new procedures, they will be looking at what was in place around the time if the reason for the calling.
By all means, include procedures that have been implemented as a result of the reason for the calling, but dont try to dress them up as always been in use or you will have to explain why they failed.
Good luck, and PM me if you need help (foc)
Re: Hi, Just need some guidance if I'm in the right path to gathering my evidence please part i. I'm going to send
Looks like you’ve had a compliance intervention. If you need help I’m a very experienced consultant (degree qualified) specializing in this type of problem. Feel free to give me a shout on pm.
Who is online
Users browsing this forum: Amazon [Bot] and 0 guests