COMPLETE GUIDE TO APPLYING FOR AN OPERATOR'S LICENCE - HGV (FREIGHT) OR PSV (PASSENGER) VEHICLES

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COMPLETE GUIDE TO APPLYING FOR AN OPERATOR'S LICENCE - HGV (FREIGHT) OR PSV (PASSENGER) VEHICLES

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You can have an experienced professional complete this process for you and avoid expensive mistakes and long delays. Contact Dmitry Nade at TransportForum.com on 07833 684449 (phone and WhatsApp) 7 days a week or email: admin@transportforum.com. We've been able to obtain O-licenses in as little as 10 days, here's proof: viewtopic.php?t=96 (but it can't always be guaranteed).

At this link you will find all the information you need to start and setup as an HGV or PSV transport company.

1. Register on this gov.uk website now before proceeding and start completing your own application as much as you can even if you don't have everything ready and don't know all the answers. This will give you a very good idea of what you will need to accomplish, clarify a lot of things in your mind and answer most of your questions before you even have them.

You don't need to have any vehicles before you apply for and obtain an operator's licence and it doesn't matter how your will obtain your vehicles later (buy, hire, lease, rent, borrow or by any other means). Everything in this guide still applies in the same way. In the "Vehicles" section of your application, just answer "No" to the question where they ask you if you want to provide vehicle details.

2. Watch the following video on how to complete your online application and actually answer as many questions as you can in your own application online while you are watching the video even though you may not be able to answer all of them now.



3. Find a parking location or yard for your vehicles, in the application it's called an "operating centre". Watch this video on how to do that:



Search for operating centres used by other companies with a valid operator's licence at this link as explained in the video above. Once you've made a list of operating centres in your area, visit them in person, talk to someone there and negotiate a parking place for yourself. Print business cards or flyers with your contact details and hand them out at the places you visit so that they can contact you if something becomes available later. Also, ask for their contact details and follow up in a few days or weeks if no places are available at the time of your visit. You may need to contact them several times before you find a place. Don't just go to the places on your list but stop by other locations where you see commercial vehicles parked and talk to them as well. A verbal permission to park is usually enough but if they give you a confirmation letter, by all means take it. In practically all cases, you will not need to submit a written permission from a parking location. See a more in-depth article on how to find an operating centre here: transportforum.com/find-operating-centre

You can view available operating centres for rent and advertise that you are looking for one in the following section of TransportForum.com: viewforum.php?f=38

4. Deposit a sufficient amount of money on your limited company's business account as soon as possible (not to your personal account unless you are applying as a sole trader) and keep it there at least until you get your licence and possibly longer. That amount of money has to remain on your bank account for 28 days before your statement can be accepted but you can still submit your application before that and save some time. Technically, you always have to have that amount available to you, even after you get your licence. You can dip into it after you get your licence but it will need to be replenished within a reasonably short time. Read this detailed article about the financial requirements for an operator's licence: transportforum.com/financial-evidence

Trailers don't count as 'vehicles' for the purposes of calculating your financial requirements. So if you are applying for 1 vehicle and 1 trailer, that's counted only as 1 vehicle and you need to have £8,000 on your bank account.

The required amounts for Standard licenses are as follows:
1 vehicle: £8,000
2 vehicles: £12,500
3 vehicles: £17,000
4 vehicles: £21,500
5 vehicles: £26,000
Each additional vehicle: £4,500

Here's a video that explains bank statement and financial requirements in more details:



5. Once you've found a parking location for your vehicles, google a newspaper in the area of your operating centre and have them publish a public notice. Use the template and other details in this article. Always put the same number of trailers as the number of vehicles in your public notice and the application even if you don't need trailers. It doesn't cost anything extra to have trailers authorised and you definitely need to have them authorised if you will operate artics, even only tractor units. Upload both the front page and the entire page with your public notice onto your application under: "Operating centres and authorisations" → Click on the address of your operating centre → Click "Upload" at the bottom of the page.

6. Contact maintenance companies of commercial vehicles (garages) in your area by phone and just ask them "Will you do my PMIs?" (PMI = preventative maintenance inspections, they'll know what it is). They will most likely say "yes". You can find them by going to Google Maps and searching for "hgv repair near yourcity" (for example: hgv repair near birmingham). Technically, you need to have them sign this form. You can have them do it remotely and send you pictures. There's no place to upload this contract onto the application and no one usually asks for it unless you go to a public inquiry for your initial application, so just keep it in your records. It doesn't matter which maintenance company you use on your application. You don't have to pay them anything until you actually bring your vehicles there. And once you get your licence, you can change them online in a minute.

7. Upload your bank statement under "Financial evidence" if you haven't done it already. Here are the detailed requirements again plus watch the video above: transportforum.com/financial-evidence

8. Find a transport manager (CPC holder) and add him to your application. You can use the following options:
  • Call Dmitry Nade at TransportForum.com on 07833684449 and a verified TM will be referred to you at these rates without any additional charges
  • Search for available TMs at viewforum.php?f=5
  • Advertise in our largest Facebook group for transport managers called "CPC Transport Managers UK" at facebook.com/groups/cpc.tm with 8000 members
  • Advertise that you are looking for a TM at viewforum.php?f=6
Transport manager's duties and responsibilities are related to compliance with regulations and include the following: see Section 13a of the TM1 form or look in this article.

9. Once you publish your public notice, you now have 21 days from the date of publication to submit your application, otherwise you will have to publish a new public notice and pay for it again. So even if your bank statement is not ready by that time, submit your application anyway. You can still provide your bank statements later during up to 2 months from the date when you submitted your application.

An interim licence is a temporary licence that is usually given sooner and can be used while you are waiting for your permanent licence. It's not always guaranteed that they will give it to you. As a reason for an interim licence, you can just say something like "I'd like to start sooner" or "I have clients waiting" or some other reasonable answer.

You can have an experienced professional complete this process for you and avoid expensive mistakes and long delays. Contact Dmitry Nade at TransportForum.com on 07833 684449 (phone and WhatsApp) 7 days a week or email: admin@transportforum.com. We've been able to obtain O-licenses in as little as 10 days, here's proof: viewtopic.php?t=96 (but it can't always be guaranteed).

At this link you will find all the information you need to start and setup as an HGV or PSV transport company.

Link to this post: transportforum.com/guide-olicence

If you need a Transport Manager (CPC Holder) or assistance with an Operator's Licence anywhere in the UK, contact Dmitry Nade at TransportForum.com 7 days a week on 07833 684449 (phone and WhatsApp) or email: admin@transportforum.com
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